BCOE - Administrative Services

Business Forms

Conf / Travel / Mileage

AFFIDAVIT OF NON-RECEIPT (NO RECEIPT FOR TRAVEL EXPENSES)	BSF 50
OVERNIGHT TRAVEL ADVANCE REQUEST - for 2009	BF 68A
OVERNIGHT TRAVEL EXPENSE REPORT AND CLAIM - for 2009	BF 68
HOTEL/MOTEL TRANSIENT OCCUPANCY TAX WAIVER	BSF 66
NON-OVERNIGHT TRAVEL EXP. REPORT & CLAIM - 4 Pages - for 2009	BF 71
NON-OVERNIGHT TRAVEL EXP. REPORT & CLAIM - 8 Pages - for 2009	BF-71
REQUEST TO ATTEND CONFERENCE OR STAFF DEVELOPMENT ACTIVITY	BF 67
Travel Forms with Mileage Rate Change - Effective, January 1, 2010
OVERNIGHT TRAVEL ADVANCE REQUEST - Jan. 1, 2010	BF 68A
OVERNIGHT TRAVEL EXPENSE REPORT AND CLAIM - Jan. 1, 2010	BF 68
NON-OVERNIGHT TRAVEL EXP. REPORT & CLAIM - 4 Pages, Jan. 1, 2010	BF 71
NON-OVERNIGHT TRAVEL EXP. REPORT & CLAIM - 8 Pages, Jan. 1, 2010	BF 71
see Operating Procedures (Travel Expenses) for additional guidelines on the above forms

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Contract

CONTRACTUAL SERVICES AGREEMENT - DISTRICT	BSF 49
INDEPENDENT CONTRACTOR AGREEMENT see Operating Procedures (Contracts/Independent Contractors) for guidelines	BF 01
CDE Form, DE 542
CONTRACTUAL SERVICES AGREEMENT - SUPERINTENDENT'S	BSF 48
THRESHOLD PROPOSAL see Operating Procedures (Special Projects/Grant Applications) for guidelines	BF 21

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Facilities

APPLICATION AND AGREEMENT FOR USE OF FACILITIES	BF 31
MEETING ROOM SET-UP REQUEST	BSF 41
BOX STORAGE REQUEST see Operating Procedures (Record Retention) for additional guidelines	BSF 26
SAFETY / INJURY & ILLNESS PREVENTION CERTIFICATION FORM	BSF 40
SAFETY CHECK LIST see Operating Procedures (Safety/Security) for additional guidelines	BSF 37
WORK ORDER AND MAINTENANCE REQUEST (MAINTENANCE/OPERATIONS) A new Online Workorder System is now available! Questions? Contact Maintenance & Operations for assistance.	Former BSF 03
WORKSTATION EVALUATION see Operating Procedures (Safety/Security) for additional guidelines	BSF 59

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Field Trip

Please refer to the Superintendent's Policies and Administrative Regulations, Section 6153, for current policy, procedures and forms.
Electronic version available on the web at: Field Trip and Extracurricular Activity Procedures.

Forms available in Spanish:
- Field Trip Permission Form
- BSSFP-1A
- BSSFP-2
- BSSFP-2A

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Financial

BCOE S-TRANSFER REQUEST see Operating Procedures (Expenditure) for additional guidelines	BSF 92
BUDGET - NEW OR REVISION - 09/10 BUDGET - NEW OR REVISION - 10/11 see Operating Procedures (Budget) for additional guidelines	BSF 73
INDIRECT COST CALCULATOR	BSF 111
CAPITAL OUTLAY BUDGET REQUEST	BSF 10
INTERDEPARTMENTAL JOURNAL REQUEST see Operating Procedures (Expenditure) for additional guidelines	BSF 28
JOURNALS (Transferring Income and Expenses) see Operating Procedures (Budget) for additional guidelines	BSF 36
REIMBURSEMENT CLAIM see Operating Procedures (Expenditure) for additional guidelines	BF 69
REQUEST TO TRANSFER MONEY BETWEEN FUNDS (for District use)	BSF 89
STOP PAYMENT REQUEST FORM	BSF 81
VENDOR CHECK CANCELLATION (DISTRICTS)	BSF 79

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Insurance

Auto Incident Report	INS 8
Accident/Incident Reporting Form For employee injury, use the HR-122 form under Worker's Comp.	INS 9
BCOE Claim for Injury or Damage (Reimbursement of Funds) (Prior BSF18)	INS 11
Certificate of Insurance Request for Property	BSF 78 -INS 14
Certificate of Insurance Request for Special Events	BSF 77 -INS 13
Placing Students in Commercial Businesses	INS 2
Voluntary Activity Waiver Release and Indemnity	INS 4
Property Claim Form ( to report loss due to: Theft / Vandalism / Natural Disaster ) see Operating Procedures (Safety/Security) for additional guidelines

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Mailroom Services

BCOE Return Address Label Template	BSF 109
BCOE Large Mailing Label Template	BF 102
MAILROOM SERVICES A new Online Workorder System is now available! Using the new online workorder system, the BF-27 can be submitted as an attachment* to the workorder!* Questions? Contact Maintenance & Operations for assistance.	BSF 27
Paper Order Request Form	BSF 110

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Personnel

CHECKLIST FOR EMPLOYEES (Adobe Acrobat Reader Required or Print Blank and Complete Manually)	BF 103
MULTI-FUNDED EMPLOYEE ACTIVITY REPORT	BF 98
OVERTIME / COMP TIME LOG	BSF 52
SINGLE-FUNDED EMPLOYEE ACTIVITY REPORT	BF 99
TELEPHONE LIST (DISTRICTS AND SCHOOLS)	BSF 90
TELEPHONE LIST (DISTRICT KEY PERSONNEL)	BF 32

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Technology

Aeries Access Request Form Aeries Student System Access Instructions
CALPADS Access Request Form
COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT	BSF 70
COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT FOR DISTRICT USE ONLY	BSF 70A
COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT FOR TABLE MOUNTAIN USE ONLY	BSF 70B
COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT FOR LCCS AND SP.ED USE ONLY	BSF 70C
EQUIPMENT TRACKING - Flow Chart: Equipment Tracking and Technology Permission - How to Run "Single Employee Asset Agreement" Report from IFAS - Management Instruction (BSF-107) see Operating Procedures (Inventory) for additional information
Business Plus Access Request Form BUSINESS PLUS Security and Access Request Instructions ( Note: IFAS is now known as BusinessPlus )
Mobile Communication Device: see Operating Procedures (Mobile Communication Device) for guidelines
PROPERTY DISPOSAL REQUEST FORM see Operating Procedures (Disposal) for additional guidelines	BF 100
REQUEST FOR REVIEW OF DONATED TECHNOLOGY EQUIPMENT	BF 104

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Numerical List of Business Forms

BF 01	INDEPENDENT CONTRACTOR AGREEMENT see Operating Procedures (Contracts/Independent Contractors) for guidelines
	CDE Form, DE 542
Former BSF 03	WORK ORDER AND MAINTENANCE REQUEST (WORK PROVIDED BY MAINTENANCE & OPERATIONS STAFF) A new Online Workorder System is now available!
BSF 10	CAPITAL OUTLAY BUDGET REQUEST
BF 21	THRESHOLD PROPOSAL see Operating Procedures (Special Projects/Grant Applications) for guidelines
BSF 27	MAILROOM SERVICES (WORK ORDERS FOR MAIL AND OTHER SERVICES) A new Online Workorder System is now available! Using the new online workorder system, the BF-27 can be submitted as an attachment* to the workorder!*
BSF-26	BOX STORAGE REQUEST see Operating Procedures (Record Retention) for additional guidelines
BSF 28	INTERDEPARTMENTAL JOURNAL REQUEST see Operating Procedures (Expenditure) for additional guidelines
BF 31	APPLICATION FOR USE OF FACILITIES
BF 32	TELEPHONE LIST (DISTRICT KEY PERSONNEL)
BSF 36	JOURNALS (Transferring Income and Expenses) see Operating Procedures (Budget) for additional guidelines
BSF 37	SAFETY CHECK LIST see Operating Procedures (Safety/Security) for additional guidelines
BSF 40	SAFETY / INJURY & ILLNESS PREVENTION CERTIFICATION FORM
BSF 41	MEETING ROOM SET-UP REQUEST
BSF 48	CONTRACTUAL SERVICES AGREEMENT - SUPERINTENDENT�S
BSF 49	CONTRACTUAL SERVICES AGREEMENT -DISTRICT
BSF 50	AFFIDAVIT OF NON-RECEIPT (NO RECEIPT FOR TRAVEL EXPENSES)
BSF 52	OVERTIME / COMP TIME LOG
BSF 59	WORKSTATION EVALUATION see Operating Procedures (Safety/Security) for additional guidelines
BSF 66	HOTEL/MOTEL TRANSIENT OCCUPANCY TAX WAIVER
BF 67	REQUEST TO ATTEND CONFERENCE OR STAFF DEVELOPMENT ACTIVITY
BF 68	OVERNIGHT TRAVEL EXPENSE REPORT AND CLAIM - Effective JAN 2009
BF 68A	OVERNIGHT TRAVEL ADVANCE REQUEST - Effective JAN 2009
BF 69	REIMBURSEMENT CLAIM (OUT-OF-POCKET EXPENDITURES) see Operating Procedures (Expenditure) for additional guidelines
BSF 70	NETWORK AGREEMENT ON TECHNOLOGY ACCESS
BSF 70A	COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT (For DISTRICT Use only)
BSF 70B	COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT (FOR TABLE MOUNTAIN SCHOOL ONLY)
BSF 70C	COMPUTER/NETWORK ACCEPTABLE USE AGREEMENT FOR LCCS AND SP.ED USE ONLY
BF 71	NON-OVERNIGHT TRAVEL EXP. REPORT & CLAIM - Effective JAN 2009
BSF 73	BUDGET - NEW OR REVISION see Operating Procedures (Budget) for additional guidelines
BSF 77 - INS 13	CERTIFICATE OF INSURANCE FOR SPECIAL EVENTS
BSF 78 - INS 14	CERTIFICATE OF INSURANCE REPORT FOR PROPERTY
BSF 79	VENDOR CHECK CANCELLATION (DISTRICTS)
BSF 81	STOP PAYMENT REQUEST FORM
BSF 89	REQUEST TO TRANSFER MONEY BETWEEN FUNDS
BSF 90	TELEPHONE LIST (DISTRICTS AND SCHOOLS)
BSF 92	BCOE S-TRANSFER see Operating Procedures (Expenditure) for additional guidelines
BF 98	MULTI-FUNDED EMPLOYEE ACTIVITY REPORT
BF 99	SINGLE-FUNDED EMPLOYEE ACTIVITY REPORT
BF 100	PROPERTY DISPOSAL REQUEST FORM see Operating Procedures (Disposal) for additional guidelines
BF 102	MAILING LABEL
BF 103	Checklist for Employees (Adobe Acrobat Reader Required or Print Blank and Complete Manually)
BF 104	REQUEST FOR REVIEW OF DONATED TECHNOLOGY EQUIPMENT
BSF 107	MANAGEMENT INSTRUCTION
BSF 109	BCOE Return Address Label Template
BSF 110	Paper Order Request Form
BSF 111	Indirect Cost Calculator

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For more information

Contact:
Lorraine Hodel - Executive Assistant
Butte County Office of Education
1859 Bird Street, Oroville, CA 95965
Phone: (530) 532-5727
Fax: (530) 532-5759
Email: lhodel@bcoe.org

	Don McNelis - Superintendent 1859 Bird Street Oroville CA 95965 Phone: (530)532-5650	Search BCOE Web Site