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Butte County Office of Education

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https://www.bcoe.org/Human-Resources/Credentials/Prospective-Teachers/
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Butte County Office of Education

Prospective Teachers

If you have not yet earned a bachelor’s degree, but have completed the requirements listed below, you may be eligible to apply for the Emergency Substitute Teaching Permit for Prospective Teachers. Note that there are multiple fees associated with this process and for some individuals, more than one visit to this office may be required.
(This is a paper application process)
 
  1. Create a Commission on Teacher Credentialing (CTC) Educator Account
  2. Complete a paper application Form 41-4. The application form and instructions are available by clicking here.
    • You must use your legal name when completing this form and it must match the name on your Social Security card and government-issued photo ID.
    • Do not make any manual corrections to the application form. Applications with white-out, cross-outs, or other corrections will be denied.
    • If you answer “yes” to any of the Professional Fitness questions, you will need to provide an explanation on the Professional Fitness Explanation Form and provide the required court documents when instructed to do so.
  3. Application fee of $100.00 made payable to "CTC" (personal check or money order only – no cash/credit/debit)
  4. Official transcripts showing completion of a minimum of 90-semester units of coursework from a regionally-accredited college or university
    • If a transcript shows units transferred from another institution, the letter verifying enrollment (see #5 below) must specify the number of units transferred that were accepted   toward completion of a bachelor’s degree.
  5. Verification of current enrollment in a regionally-accredited four-year California college or university. This may be verified by an original letter from the registrar of the office of admissions, or official transcripts showing current work-in-progress.
  6. Proof of having satisfied the Basic Skills Requirement as per the Basic Skills Requirement Leaflet 
 
ATTENTION:
Fingerprint clearances through the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) are required upon application for any CTC-issued credential, permit, or certificate, unless already on file at CTC. Individuals who have received fingerprint clearance through other employers or agencies (private, state, or government) are not exempt from this process.
  • If you currently hold a valid, unexpired CTC-issued credential, permit, or Certificate of Clearance, you will not need to re-fingerprint for the CTC. An expired document can be accepted only if it has been expired less than 18 months.
  • If you do not hold any valid document with the CTC, you may fingerprint for the CTC at the time of your appointment with BCOE Credentials. The cost of doing so is $63.00 payable by check or money order (no cash/credit/debit), made payable to “Butte County Office of Education”.
  • Paper applications take approximately 2-3 months to process at CTC. If you do not hold any valid document with the CTC and you wish to work as a substitute teacher during this processing time, you will need to apply online through your CTC Educator Account for a Certificate of Clearance. The cost for the Certificate of Clearance application is $52.65 and you will use a debit or credit card to pay this fee. This is a separate fee from the sub-permit application. It is best that you apply for the Certificate of Clearance prior to your appointment at BCOE.
Important information about your educator account

Important information about your educator account

Prior to all appointments, you must create/update your Educator Account on the Commission on Teacher Credentialing (CTC) website.
 
***Your online Educator Account and Login/Password must be in place before your BCOE appointment***
Be sure that you can remember this login information (or write it down and keep it in a secure place) in order to access your Educator Account on your appointment day
Authorization

Authorization

The Emergency Substitute Teaching Permit for Prospective Teachers authorizes the holder to serve as a day-to-day substitute teacher in any classroom in preschool, kindergarten, and grades 1-12, inclusive, or in classes organized primarily for adults. The holder may serve as a substitute for no more than 30 days for any one teacher and not more than 90 days during the school year. In a special education classroom, the holder may serve for no more than 20 days for any one teacher during the school year.
 
The permit is valid for one year and may be renewed only once upon completion of 15-semester units of coursework from a regionally-accredited four-year California college taken since the issuance date of the previous permit.
PLEASE ENSURE YOU HAVE ALL THE COMPLETED/REQUIRED DOCUMENTS WITH YOU ON YOUR APPOINTMENT DAY

PLEASE ENSURE YOU HAVE ALL THE COMPLETED/REQUIRED DOCUMENTS WITH YOU ON YOUR APPOINTMENT DAY

Allow approximately 30-60 minutes for your appointment.
Individuals who arrive late or without all required materials will be rescheduled.
 
Please note: In addition to the fingerprint clearance required for the state (i.e., CTC), you will need to get your employment fingerprints completed – regardless of whether you hold a valid, unexpired document with the CTC. Depending on which Butte County districts you are interested in substitute teaching for, this employment fingerprinting may be completed at the time of your appointment with BCOE Credentials.